Purpose:

This policy outlines procedures for the proper shutdown and power management of office equipment to conserve energy, reduce energy costs, and extend the lifespan of equipment.

Scope:

This policy applies to all employees and contractors working in the office.

Policy:

1. Daily Shutdown:

• Employees are expected to utilize power-saving modes on all devices in use throughout the workday.
• At the end of each workday, all employees are responsible for:
  • Turning off computers, monitors, printers, scanners, and other office equipment.
  • Unplugging chargers for phones, laptops, and other devices when not in use.
  • Switching off lights and any other non-essential electrical appliances.
  • Employees leaving early should ensure that their workstations are properly shut down before leaving.

1. Weekend and Holiday Shutdowns:

• On weekends and holidays, a designated team member will be responsible for:
  • Performing a final check of all office equipment and ensuring it is properly switched off.
  • Unplugging chargers and appliances as needed.
  • Checking that all lights and non-essential equipment are turned off.

1. Exceptions:

• Servers and other critical equipment may require continuous operation.
• Exceptions to this policy may be made for specific projects or circumstances but must be approved by our sustainability coordinator, Yasmin Isam.

1. Training and Awareness:

• All new employees will receive training on this policy during their onboarding process.
• Regular reminders will be conducted to reinforce the importance of this policy.

1. Consequences:

• Failure to comply with this policy may result in disciplinary action, as outlined in the company’s disciplinary policy.

1. Review:

This policy will be reviewed and updated annually to ensure its effectiveness and address any necessary changes.

By adhering to this policy, we can contribute to a more sustainable and cost-effective workplace.

VE Travel Services Management